Timeline
Week-by-Week Timeline for Pipe Renovation Communication
This timeline aligns communication efforts with each phase of construction. Adjust the suggested weeks as needed to suit your project's conditions and expectations.
Week #
Construction Phase
Communication tasks
Week 1
Project start. contractor mobilization, setup on-site
Initial information: Send project start notice, outline scope and objectives, provide overall timeline.
Week 2
Initial inspections, temporary water/plumbing solutions
Invite tenants to the first information meeting, address specific needs (e.g., language or access issues)
Week 3
Demolition/prep work, set up temporary facilities
Share practical info: Explain temporary living conditions and access arrangements (e.g., water access)
Week 4
Start of pipe replacement in first sections
Send update: Weekly report on progress, focus on areas under construction, possible noise or disruptions
Week 5
Continue pipe replacement, start plumbing in bathrooms
Provide individual contact details for specific questions (plumbing, access, disruptions)
Week 6
Inspection of completed sections, begin next set of apartments
Practical info for tenants: Which apartments will be worked on next, expected disruptions in other areas.
Week 7
Continue work in new sections, start electrical work
Update tenants on project milestones and any delays, provide a new schedule if necessary
Week 8
Start work on finishing and restoring affected areas
Remind tenants about the upcoming end phase and expectations for completion
Week 9
Final phase: Final inspections and restoration, project close
Inform tenants about the final steps, upcoming inspections, and timelines for full access to their homes.
Week 10
Completion and final check-ups
Request feedback from tenants about the process and communication.
Week 11
Follow-up on final details, long-term handover
Provide closure and follow-up communication: permanent contacts for future issues
Continuous Weekly Communication:
Weekly Updates: Short updates via SMS, email, or printed notices in common areas to inform about current work, upcoming disruptions, and how tenants are affected.
Feedback and Meetings: Provide opportunities for tenants to voice concerns and ask questions (group meetings, one-on-one sessions, and clear contact channels).
Key Phases to Emphasize Communication:
1. Initial Information & Meeting Invitations: Ensures everyone understands the project scope and timeline from the beginning.
2. Start of Renovation: Focus on practical details like access and temporary living arrangements.
3. Handling Unexpected Delays/Issues: Communicate transparently about delays and solutions during the renovation process.
4. Final Phase & Completion: Inform about the inspections and when tenants can expect full use of their homes again
This timeline aligns communication efforts with each phase of construction.
Adjust the suggested weeks as needed to suit your project's conditions and expectations.
Week
#
Construction
Phase
Communication
tasks
Week
1
Project start. contractor mobilization, setup on-site
Initial information:
Send project start
notice, outline scope
and objectives,
provide overall
timeline.
Week
2
Initial inspections, temporary water/plumbing solutions
Invite tenants to the
first information
meeting, address
specific needs
(e.g., language or
access issues)
Week
3
Demolition/prep work, set up temporary facilities
Share practical info:
Explain temporary
living conditions and
access arrangements
(e.g., water access)
Week
4
Start of pipe replacement in first sections
Send update:
Weekly report on
progress, focus on
areas under
construction, possible
noise or disruptions
Week
5
Continue pipe replacement, start plumbing in bathrooms
Provide individual
contact details for
specific questions
(plumbing, access,
disruptions)
Week
6
Inspection of completed sections, begin next set of apartments
Practical info for
tenants: Which apartments
will be worked on
next, expected
disruptions
in other areas.
Week
7
Continue work in
new sections, start electrical work
Update tenants on
project milestones
and any delays, provide
a new schedule if
necessary
Week
8
Start work on finishing and restoring affected areas
Remind tenants about the upcoming end phase and
expectations for
completion
Week
9
Final phase: Final inspections and restoration, project close
Inform tenants about
the final steps,
upcoming inspections,
and timelines for full
access to their homes.
Week
10
Completion and final check-ups
Request feedback
from tenants about
the process and
communication.
Week
11
Follow-up on final details, long-term handover
Provide closure and
follow-up
communication:
permanent contacts
for future issues
Continuous Weekly
Communication:
Weekly Updates: Short updates via SMS, email, or printed notices in common areas to inform about current work, upcoming disruptions, and how tenants are affected.
Feedback and Meetings: Provide opportunities for tenants to voice concerns and ask questions (group meetings, one-on-one sessions,
and clear contact channels).
Key Phases to Emphasize
Communication:
1. Initial Information & Meeting Invitations: Ensures everyone understands the project scope and timeline from the beginning.
2. Start of Renovation: Focus on practical details like access and temporary living arrangements.
3. Handling Unexpected Delays/Issues: Communicate transparently about delays and solutions during the renovation process.
4. Final Phase & Completion: Inform about the inspections and when tenants can expect full use of their homes again